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Vendors are welcome to purchase vendor space and exhibit their wares at the 2nd Annual California Book Club Summit under the following terms and condition:

Vendor Space:  Vendor space is a six foot draped table and two chairs in the immediate vicinity of the break out sessions at the Summit.  Exact placement of tables will be determined upon check in and set up at the Summit.  You are welcomed to purchase more than one exhibit space.

Vendor  Fee:  The fee to exhibit at the California Book Club Summit is $150 per vendor space.

Set Up:  Vendors may begin setting up at 6:00 a.m. on Friday, September 10, 2010.

Take Down:  Vendors may take their exhibits down at the end of each day provided it is done after the close of each Summit day activities.  Exhibitors are responsible for the storage of their goods each night.   If Vendors choose to leave their displays up overnight, they assume full responsibility for the safety of same.   Final take down may begin at noon on Sunday, September 12, 2010.

Duration:  Exhibits must be setup before the breakfast sessions on Friday, Saturday and Sunday and may remain set up each day until the close of the Summit events:

            Friday – from 7:00 a.m. until the end of the wine tasting reception

            Saturday – from 7:00 a.m. until the end of the awards dinner

            Sunday – from 7:00 a.m. until the close of the Sunday Go to Meeting session

If Vendor decides not to exhibit for the entire three days of the Summit, vendor is free not to set up for any particular day, but once set up may not take their exhibit down during the process of any Summit activities on any particular day. 

Responsibilities of Vendor:  Each vendor is responsible for the safety and protection of their own goods.  Neither the California Book Club Summit, its owners and promoters, nor the San Ramon Marriott Hotel will be responsible for any loss, theft, breakage or other consequences to the merchandise of the exhibitor.  Vendor may provide its own liability insurance coverage in this regard and is encouraged to do so.  Vendor is responsible for the payment and reporting of any applicable sales tax.

Merchandise for Exhibit:  In its sole discretion The California Book Club Summit may determine the appropriateness of any items to be displayed and sold by Vendor at the California Book Club Summit.  It is intended that this process will be accomplished prior to vendor approval through the use of photographs of the merchandise to be sold.  However, should an approved exhibitor display and attempt to sell merchandise not approved in advance, the California Book Club Summit reserves the right to have the exhibitor removed from the hotel facilities.  In this event there will be no refund of any vendor fees.  Photographs and a description of the merchandise you intend to exhibit must accompany the attached Vendor Application.  You will be notified no later than June 30, 2010 if you are selected to be a vendor at the Summit and your vendor fee will be due within 30 days of notification. 

An application is attached.  Please complete and return it along with a description of the merchandise you would like to exhibit.  Thank you for your interest in the 2nd Annual California Book Club Summit.

 

**** Click here to get the Application if you're interested in becoming an Exhibitor.

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The California Book Club Summit
"An African American Literary Experience"